RU Policies & Memos

These are existing policies at Radford University, a state-supported institution in Southwestern Virginia.    

 Free speech in general

http://www.radford.edu/content/student-affairs/home/student-activities/policies/sa-policies.html#par_text_37.

Students, both individually and collectively, are encouraged to express their views through the normal channels of communication. Students are also free to express their views by demonstrating peacefully and constructively for concepts and beliefs they wish to make known. The university is obligated to protect the rights and freedoms of those students who choose not to participate in a demonstration, as well as being obligated to protect property and prohibit interference with scheduled activities of students, faculty, staff, and any person who may be a guest on campus. Persons who are unsure about the applicability of the policy should contact the Assistant Vice President for Student Affairs/Director of Student Activities or the Dean of Students prior to the activity. Persons who are not members of the Radford University community are free to express their opinions at demonstrations providing they are sponsored by a recognized campus student organization.

Speech code / hazing

From RU Standards of Student Conduct:

The following are proscribed:

25. Harassment Conduct that is directed at a person or group of persons including bullying, cyber-bullying, and intimidation in all forms; curses, epithets, or slurs which create a potential or present danger of a violent reaction and/or breach of the peace. Conduct that attempts to interfere with an individual‟s personal safety or daily pursuits.

26. Hazing Hazing, encouraging, facilitating or allowing hazing by any organization or by any individual on behalf of an organization or group (recognized or not recognized by the university), of an individual, organization, or visitor within the Radford University community. Hazing is any action or situation requiring inappropriate behavior, creating an atmosphere of servitude, or allowing potentially dangerous, demeaning, humiliating, ridiculing, or degrading activities regardless of intent or consent of the participant(s), by a group(s), or a member of a group(s) on an individual as a part of membership or as part of initiation.

Demonstration areas / Free Speech Zones

http://www.radford.edu/content/student-affairs/home/student-activities/policies/sa-policies.html#par_text_37.

Heth Plaza and the Hurlburt Student Center Plaza have been designated as the primary Demonstration Areas at Radford University for demonstrations or peaceful assemblies. Standard reservation procedures must be followed if a demonstration is to be held on campus; this includes registering the event with the Information Planning Office in the Hurlburt Student Center. Exceptions can be made for alternative sites on campus, as needed, by the Assistant Vice President for Student Affairs/Director of Student Activities. Outdoor on-campus activities involving the use of amplified sound must be approved by the Assistant Vice President for Student Affairs/Director of Student Activities.

 Fraternity and university signs

http://library1.municode.com/default-test/home.htm?infobase=11462&doc_action=whatsnew

There are two ordinances passed by the City of Radford and one Radford University policy:

Radford City Ordinance Sec. 120-239. Additional Requirements for Radford University Recognized Student Clubs and Organization Signs.

An Organization Sign is any sign, flag, banner or other object used to identify a Radford University recognized student clubs or organization and are only permitted under the following conditions:

Flag requirements: a. Flags must be located in the UD University / Business District or Business district (generally five (5) blocks east and west of the Radford University campus). b. Flags shall not exceed 3-foot by 5-foot in size c. Flag design and location must be approved by Radford University’s Department of Student Activities and the Zoning Administrator. d. A maximum of one (1) flag per organization is permitted. Display of Radford University recognized student clubs or organizations letters, banners, signs, etc, other than flags, are permitted only during special events under the following conditions: a. Special events are limited to Radford University Homecoming, Rush, and Greek Week, and other events identified and agreed upon between the Department of Student Activities and the zoning administrator. b. The location and type of displays must be approved by Radford University’s Department of Student Activities and the Zoning Administrator. c. Letters, signs, banners, decorations, etc, may be hung on Friday before the event and must be removed by Sunday evening following the event.

Radford City Ordinance Sec. 120.1-64. Additional requirements for Greek organizations/signs. Greek organization sign is defined as any sign, flag or other object used to identify a Greek organization (fraternity, sorority, or club) are permitted under the following conditions: Flag requirements: (1) Flags must be located in the UD University/Business District or Business District (generally five blocks surrounding the Radford University main campus). (2) Flags shall not exceed three-foot by five-foot in size. (3) Flag design and location must be approved by Radford University’s Office of Student Affairs and the zoning administrator. (4) A maximum of one flag per organization is permitted. Display of Greek letters, banners, signs, etc, other than flags, are permitted only during special events under the following conditions: (1) Special events are limited to Radford University Homecoming, Rush, and Greek Week. (2) The location and type of displays must be approved by Radford University’s Office of Student Affairs and the zoning administrator. (3) Letters, signs, banners, decorations, etc, may be hung on Friday before the event and must be removed by Sunday evening following the event. (Ord. No. 1553, 5-14-07)

Radford University Off-Campus Housing policy

The Radford University off campus housing policy (below) is still being enforced through Greek Life, although one university official has privately said it is no longer in force.

  • Flags and Banners

City ordinance prohibits the hanging of signs and banners in residential areas, with very few exceptions. Those campus groups, including fraternities and sororities, that are interested in hanging flags and/or banners should contact the Office of the Dean of Students for more information. Students that choose to live in house used by a Greek organization need to be aware of the standards that have been set up by the City/University Joint Commission on Public Affairs concerning the display of flags, banners and signs that display letters.

  • Flags signifying Greek letters or symbols are permitted under the following conditions:

— Flags must be located in University Multi-Family or Busines zone (generally this area is five blocks east and west of the Campus)

— Flags shall not exceed 3 x 5 feet in size

— Flag design and location must be approved by the University

— Each organization is permitted one flag

Display of letters, banners, signs, etc. other than flags are permitted ONLY during special events under the following conditions:

— Special events are limited to Homecoming, Rush, and Greek Week

— The location and type of displays must be approved by Radford University

— Letters, signs, banners, decorations, etc. may be hung on Friday before the event and must be removed by Sunday evening following the event

Other than under these circumstances, signs are prohibited in residential areas Additional questions concerning the display of Greek letters can be answered by the Greek Life Coordinator

 Student Activities Publicity

Note: The Club and Organization Manual pdf differs somewhat from Student Activities Policies on the web, so it is difficult to tell which policy is in effect. Here we reproduce policy information from a printable pdf manual and not the web site.

Bulletin Boards (p. 40)

  • Printed materials created for public posting, (i.e. flyers, banners), by recognized clubs/ organizations and university departments, must gain approval from the Office of the Director in the Department of Student Activities before displaying the material.
  • Printed publicity and/or advertisements should be limited to 8.5” X 11” flyers. Exceptions will be made by the Department of Student Activities on a limited basis for events of major interest to the University community. Maximum size not to exceed 18” X 22”.
  • A total of 25 pieces of printed materials will be approved and imprinted with the official Department of Student Activities “date stamp”.
  • The direct posting of materials is prohibited in the residence halls. A maximum of ninety three (93) advertisements may be taken to the Office of Residential Life to be posted by Residential Life Staff after the advertisement has been approved by the Department of Student Activities.
  • The official stamp from the Department of Student Activities identifies the advertising of events sponsored by recognized student organizations and University departments. Because the University does not endorse, support or sponsor the publicity, event and/or advertiser for personal and off-campus commercial or public service organizations the official stamp is not required.

Guidelines for Posting Banners (p. 39)

Reservations through the Event Planning Office for banners placed on the bridge between Heth and Dalton Halls will be made on a first-come, first-served basis. Professional quality banners must meet the following specifications:

  • Be constructed of canvas or vinyl with waterproof paint only. Other materials will not be approved.
  • All lettering must be stenciled or professionally lettered.
  • Size is limited to a maximum of 3‟ high by 12‟ wide.
  • Banners must have grommets and be attached by rope or cord.
  • Do NOT use tape to secure banner to railing.

Banners may be displayed for a maximum of one week and a minimum of one day. Railing space may only be used to advertise events scheduled on the Radford University campus unless an exception is granted through the Associate Vice President for Student Affairs/Student Activities. The sponsoring organization‟s name must be clearly displayed on the banner. All banners must specifically list an event, time, date, and place. References to illegal activities are prohibited. Banners are to publicize major events or activities and are not to be used for personal messages or communications between organizations. Exceptions to the policy must be approved by the Associate Director for Student Activities Operations and will be granted only under special circumstances. Violations of the banner policy or guidelines will result in removal of banner and may result in judicial action and a loss of privileges by the sponsoring organization or department. Damage charges resulting from improper posting will be the responsibility of the offending organization or department. Fees will be assessed accordingly.

All student organization banners must be approved by the Associate Director for Student Activities Operations.

Printed Promotional Materials p 41.

  • General Regulations

Publicity/advertising is to be consistent with Radford University‟s affirmative action policy and non-discrimination clause which states: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission, or employment practices. Inquiries may be directed to the Director of Human Resources/EEO, Calhoun Hall, Radford Virginia, Telephone: voice (540)831-5421; hearing impaired (540)831-5128.

Publicity/advertising should include the following statement: “Individuals with disabilities needing accommodations to participate should call the sponsoring organization or TDD 831-5008.”

All recognized student organizations and university departments reserve the right to advertise on campus. Club interest groups who are seeking formal recognition and who have appropriate university approval, reserve the right to advertise on campus.

Publicity/advertising of all campus events should prominently display the sponsor‟s name and must be date, time, and place specific. Publicity/advertising must not make reference to or depictions of illegal activity such as the underage consumption of alcohol or the use of drugs.

Printed materials created for public posting, (i.e. flyers, banners), by registered organizations and university departments, must gain approval from the Department of Student Activities before displaying the material. Printed publicity and/or advertisements should be limited to 8.5” X 11” flyers. Exceptions will be made by the Department of Student Activities on a limited basis for events of major interest to the university community. Maximum size not to exceed 18” X 22”. A total of twenty-five (25) pieces of printed material will be approved and imprinted with the official Department of Student Activities date stamp. The direct posting of materials is prohibited in the residence halls. A maximum of ninety three (93) advertisements may be taken to the Office of Residential Life to be posted by Residential Life Staff after the advertisement has been approved by the Department of Student Activities.

The official stamp from the Department of Student Activities identifies the advertising of events sponsored by recognized student organizations and University departments. Because the university does not endorse, support, or sponsor the publicity, event and/or advertiser for personal and off-campus commercial or public service organizations the official stamp is not required.

Posting of publicity and/or advertisements on windows, doors, lamp posts, or painted surfaces is strictly prohibited.

  • Flyers may be displayed on the common area bulletin boards at these eight locations: Dalton Hall: 2 bulletin boards located at the west entrance leading to Heth 1 location by the ATM next door to the Post Office RU Post Office: 1 bulletin board to the right of the main entrance Peters Hall: 1 bulletin board on the ground floor, near the vending machines Hurlburt Student Center: 1 located by the Jefferson Street entrance 1 located by the Information and Event Planning Office on the 1st Floor 1 located by the Student Computer Lounge Heth Hall: 2 located on the lower level 2 located at the landing, in the main stairwell, between the first and second levels

Specific public bulletin board guidelines for recognized student

  • Specific public bulletin board guidelines for recognized student organizations and university departments

General regulations must be adhered. Up to two (2) pieces of printed material per bulletin board is permitted and is dependent upon available space. If common area bulletin board space is limited, recognized student organizations and university departments approved publicity/advertisement will take precedence over other posted material. Printed publicity and/or advertisements will remain on the bulletin boards for a maximum of one (1) week. Bulletin boards will be cleared weekly and materials recycled.

  • Specific public bulletin board guidelines for personal and off-campus commercial or public service organizations

No posting is allowed in any residence, (area designated as a domicile), or academic building. One (1) piece of printed material is allowed per bulletin board is permitted and is dependent upon available space. If common area bulletin board space is limited, recognized student clubs/organizations and university departments approved publicity/ advertisement will take precedence over any other posted material. Printed publicity and/or advertisements will remain on the bulletin boards for a maximum of one (1) week. Bulletin boards will be cleared weekly and materials recycled.

  • Table Tents (A table tent form is provided in the appendix.)

Table tents must acquire approval from RU Dining Services, located on the Second Floor of Dalton Hall, in advance of display. Tent placement must take place in between meal periods in eating establishments, (Dalton Dining Hall, Dalton Terrace Shops, Muse New River Grille house, Hurlburt Food Court). Table tents will be collected and discarded at the close of business on Friday, (8:00 P.M.), during the academic year. Table tents will be discarded if they become soiled or when the event date has expired. Table tents first displayed on Saturday will gain the maximum exposure. Table tents should be placed only on tables that are considered dining tables; table tents should never be placed on tables in lounges or in meeting rooms.
Peters Hall and Muse Hall Student Handbook http://www.radford.edu/peters/Handbook2010.doc p. 14

  • Bulletin Boards
    • The posting of signs, fliers, notices, and other forms of written communication is not permitted in Peters Hall unless approved by the university or the Peters Hall staff. No commercial advertising by non-campus groups will be allowed.
    • Students and faculty individuals or organizations may post signs on bulletin boards but must have approval of facility manager or recreation supervisor. Each sign should contain a posting date and should be removed either after the event has been completed or no later than two weeks after the posting. Signs judged by building personnel to be offensive will be removed from the bulletin board.
    • Information that meets the university criteria for posting may be posted on the large bulletin board in the TV lounge area by Pepsi machines. Information posted in the Fitness Center must be approved by the facility manager or recreation supervisor.
    • All other bulletin boards in Peters Hall are owned by departments and only content pertaining to there area may be posted.

Chalk policy 

Apparently there is an informal unwritten policy that says students and faculty are forbidden from chalking messages on sidewalks unless the message and the group is approved in advance by the student activities administration.